Business Protocol

Business Protocol

• A universal format, style, and etiquette is accepted by nearly all organizations. Job candidates can alienate potential employers simply because they do no use standard business writing style. Professional communication ability remains a significant factor that employer use in evaluating and comparing applicants.
• Each letter, however, must be individually tailored to the needs of the prospective employer and individually produced.
• Misunderstandings often occur because of the failure to follow up in writing. Take the extra time needed to avoid confusion.
• Always keep copies of letters sent because they may save later embarrassment. If correspondence is lost in the mail, showing potential employers the copy may save a job offer.
• The importance of proper communications cannot be overemphasized. Written communication is the backbone of every personnel office. A good succession of communication shows the employer that you sincerely want the job.

Correspondence Tips

• Use a standard business style format and 8 1/2" x 11" paper.
• Type all letters. Employers type even personal notes, so follow suit.
• Address letters to a particular individual, and use his/her correct title.
• Never duplicate a letter; each must be an original.
• Make paragraphs average in length.
• Always send a letter with a resume, never a resume alone.
• Check your work carefully for grammar and spelling. It is a good idea to have someone else proofread it.
• Be wary of suggestions to use gimmicky attention-getters, overzealous or desperate-sounding phrases, and exaggerated praise of the employer.

A Note On The Examples In The Following Files

These examples are only suggested forms for letters. Please do not copy them exactly as they appear. Be original. Let your letters express you. Check your work carefully for spelling and grammar. Use the format(s) with which you are comfortable and develop language to suit each organization you pursue.

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